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Birmingham School Games - Event Management

We are inviting tenders from suitably experienced organisations to provide the event management function of the Birmingham School Games across the 2019/20 academic year. The Birmingham School Games is our flagship school sport programme that offers sporting opportunities to a large number of school children each year. In 2018/19, 4,804 young people participated at the Birmingham School Games Finals. This programme complements our other work with schools including promotion of The Daily Mile, support for primary schools and the roll-out of the Active Lives CYP survey.

Sport Birmingham, Cobalt Square, 83-35 Hagley Rd, Birminghamm, B16 8QG
Contact Name
James Grinsted
Contact Telephone
0121 296 5190
Contact Email
Sport Birmingham

About Birmingham School Games - Event Management

We would expect the successful applicant to provide all elements of the on-day event management for the standalone events, including:

  • set-up/pack-down of venue
  • branding of venue
  • registration of all participants, teams, volunteers
  • overall timekeeping and logistics of the day
  • welfare management and oversight
  • collection/distribution of lunches
  • organisation of medal ceremonies

For the multi-sport festivals, we would expect the successful applicant, in addition to the above, to:

  • organise and lead the Opening Ceremony
  • organise the Activity Zone
  • procure additional equipment, e.g. portable toilets, radios, PA system, gazebos, etc.
  • organise the sport boxes (medals, t-shirts, registration forms)
  • develop accessibility plans, Welfare Plan, car parking plan, etc.
  • deliver a pre-event briefing for all staff

As a rough outline for staffing requirements on event days, we would suggest that 2 staff are required for the standalone events, 4/5 for the Winter multi-sport festival and 7/8 for the main summer festivals.

Please see attached document for further details and for further application.

Send all completed applications to: by Friday 13th September 2019.

Supporting Documents:

event-management-tender.docx (MS Word, 3.2 Mb)

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