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Special Olympics Bradford Volunteer Co-ordinator

The Volunteer Coordinator is the point of contact for all volunteers within a Club / Network or volunteers working as part of the Event Team for a competition. He / she is responsible for ensuring that the requested number of volunteers are assigned to the required roles for the everyday running of the Club / Network and in their competitions and that all volunteers are officially registered with Special Olympics Great Britain. He / she should ensure that all volunteers are deployed appropriately, valued and recognised for their time and contribution.

Special Olympics Bradford Volunteer Co-ordinator

Volunteer Coordinator Duties & Responsibilities

Please read the following carefully before completing an application form for this post.

Introduction

Background

Each accredited Club / Network of Special Olympics Great Britain is led by a voluntary Steering Group. This group of individuals represent stakeholders from within the Club / Network and regularly meet to discuss activity and developments, but who also vote to agree on how resources are allocated to Special Olympics activity. The Steering Group is responsible for discussing, agreeing (by vote), co-ordinating and supporting:

  • Regular Meetings and Communication
  • Administration and Membership of the Steering Group
  • Finance & Income Generation
  • Branding & Marketing
  • Relationships & Partnerships
  • The Sport Coaching Programme
  • Involvement in Competition activity for all sports delivered
  • Membership Registration
  • Policies and Governance Agreements
  • Club / Network Accreditation

The Club / Network annually accredits to Special Olympics GB and in doing so, its Steering Group adopts a Governance Agreement (for Branches) or Club Charter (for Associates) that outlines the expectations of the Club / Network and the support available from Special Olympics GB. One of the expectations is the appointment of 4 key roles within the Steering Group, alongside any other roles the Club / Network feel are required. These 4 key roles include:

  1. Main Contact
  2. Finance Officer
  3. Eligibility Officer
  4. Safeguarding & Welfare Officer

The Role

Job title: Volunteer Coordinator

Estimated hours: 12 hours per month

Role Summary:

The Volunteer Coordinator is the point of contact for all volunteers within a Club / Network or volunteers working as part of the Event Team for a competition. He / she is responsible for ensuring that the requested number of volunteers are assigned to the required roles for the everyday running of the Club / Network and in their competitions and that all volunteers are officially registered with Special Olympics Great Britain. He / she should ensure that all volunteers are deployed appropriately, valued and recognised for their time and contribution.

Responsibilities:

  • Led by the Steering Group, identify which specific volunteer positions need to be filled within its sports coaching and competition programme, administration, fundraising, general coordination or communication areas
  • Be an active member of the Steering Group, contributing to discussions and actioning volunteer recruitment and retention related requests
  • Compile a list of contacts in the local area, including corporate sponsors, sports clubs, schools and colleges, local sports partnerships, large businesses and other voluntary organisations (e.g. Lions, YMCA, etc), to contact for support (Recruitment) when needed
  • Work with the National Volunteer Office (NVO) to provide Volunteer Recognition ideas and organise events.
  • Ensure all Special Olympics GB volunteers complete the volunteer registration process (V1, V5 and V6).
  • Maintain a full list of currently active volunteers from within the Club / Network and complete an Annual Volunteer Audit – (NVO to provide details)
  • Support the Disclosure & Barring Service (DBS) Identifier to identify volunteers who need a DBS and support them to complete that process.
  • Provide new volunteers with an Induction into your Special Olympics Club / Network.

Person Specification

Essential criteria

The candidate must:

  • fully endorse the mission and philosophy of Special Olympics
  • be committed to supporting a positive experience for all Special Olympics members (athletes, Unified Partners, volunteers) in the Club / Network
  • be a minimum of 18 years of age and be able to complete the Special Olympics GB volunteer registration process in full
  • be able to coordinate and collate sometimes complex information, from a variety of sources
  • be highly organised
  • be able to demonstrate leadership qualities and the ability to foster a spirit of teamwork.
  • have experience of working within both short and long term timescales, often without supervision
  • have the ability to be flexible with the completion of tasks

Desirable criteria

The candidate could have:

  • experience of working with individuals with an intellectual (learning) disability
  • experience of working with volunteers
  • experience of working in the sports sector

Notes

  • This role does not require completion of a Disclosure and Barring Service check, though the candidate may be required to provide a reference if requested by Special Olympics GB National Office or the Club / Network Steering Group
  • This is a voluntary, unpaid role. The Club / Network, Region or Special Olympics GB do not usually pay for volunteer travel expenses, though this may be considered in exceptional circumstances
  • Unless appointed by Special Olympics GB National Office, the Steering Group are required to vote and elect new Steering Group members at least every two years, including the Volunteer Coordinator

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